Scan and recognition software
Are you looking for a way to speed up your invoice processing? Discover the solution with scan and recognition software that allows you to automate the manual entry of invoices and always work from an up-to-date administration. Do you want to know exactly how this works and what it yields?
How does scan and recognition software work?
Scan and recognition software supports business owners by automatically processing receipts and purchase and sales invoices in the online accounting. The software automatically reads relevant data from an invoice. Consider, for example, the invoice number, the supplier and the total amount. Based on this data, an automatic booking proposal is generated, so that the invoice is then processed correctly in the accounting system. Imagine how much time this will save you!
Do you want to know more about KING Software’s integrated scan and recognition solution?
Delivery
Recognise and book
Authorisation workflow
Digital archive
Delivery
The delivery of documents for your administration, such as invoices and receipts, (on paper, PDF or an e-invoice) can often be done in three ways:
- E-mail: most scan and recognition software has a special e-mail address to which you can e-mail the documents.
- Mobiele app: take a photo of a receipt, for example, and upload it via the app. It will then appear directly in your online accounting.
- Handmatig: upload immediately into your online accounting.
Recognise and book
After delivery, the scan and recognition software generates an automatic booking proposal based on smarter software. Optical recognition includes an invoice number, supplier, customer data, invoice amount, etc. The aim of the software is to recognise an invoice 100%, so that you only have to approve or reject the booking proposal. The system can be set up in such a way that you as a user are only alerted to exceptions. As a result, all fully recognised invoices can be booked immediately without any hassle.
Authorisation workflow
You can also choose to use an approval workflow. This is suitable for smaller organisations, but can also be set up very extensively for larger organisations with multiple branches or departments. Booking proposals are automatically approved up to a certain maximum amount or you can have employees approve these invoices via a special authorisation/approval flow.
Digital archive
All approved invoices and other documents are automatically saved in a digital file, so that you can look them up at any time.
Drive
Exchange documents securely and GDPR-proof with both your colleagues and with customers. Store everything online and centrally so that you can quickly find the right information.
Links
You can easily link KING Connect with various other software packages which is ideal if you work with multiple accounting, payroll or tax packages.
Business Services
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What does scan and recognition software provide?
- Never lose an invoice or receipt again
- Always an up-to-date administration
- Automated invoice processing
- It saves time and money
- Fewer manual actions, so less chance of errors
- When paying invoices or checking the administrations, the invoices are immediately visible
Do you want to know more about KING Software’s integrated scan and recognition solution?
